This Process Has Changed
The City of Santa Fe is now live with a new addition to our Vendor Self-Serve procurement portal. We are now processing our Emergencies, Invitations to Bid, Request for Application, Request for Proposals, Requests for Quotes, and Sole Sources electronically.
To view City Procurements such as Invitation to Bids, Request for Applications, Request for Proposals, Requests for Quotes, and Sole Sources, click here, then click on “Search.” Click on the “Number” of the solicitation you are interested in. To submit a response to the solicitation, you will click on “Create Bid.” If you are not registered, you will have to register in “Vendor Self Service” before you can “Create Bid.” Click Here to download information about Vendor Self-Service Registration.
Please help us make this transition a success and prevent your company from missing potential business opportunities by updating your vendor account.
For instructions on how to update your vendor profile in English, click here, and in Spanish, click here.
All responses to solicitations (Invitation to Bid [ITB], Request for Proposals [RFP], and Request for Applications [RFA]) issued by the City of Santa Fe will be accepted electronically on the City of Santa Fe’s Munis Vendor Self-Serve. Solicitation response submission locations, due dates, and times will be as stated in each solicitation and will be enforced for all electronic submittals.
Emergencies will be posted three days after awards are made per NMSA 1978, Section 13-1-128. Emergency postings will remain on this website for thirty days.
Sole Source notifications will be posted for thirty days before award per NMSA 1978, Section 13-1-126.1. Any qualified potential contractor not selected for a proposed sole source contract may protest the selection in writing within fifteen calendar days after the notice was posted by submitting the protest to the Central Purchasing Division via tkduttonleyda@santafenm.gov.
Archived Solicitations
SOLE SOURCE
Replacement of pumps at the Aeration Basins, Bio-Selector Basins and the Main Plant Drain Pumps
Open Date: 01/22/2024 Close Date: 02/22/2024 1:45pm
This is the only source for this proprietary part. The equipment quoted is a part for a larger system that drives our Leopold clarifiers. The part must be compatible with the Leopold clarifier equipment, so Leopold, which is owned by Xylem, is our... Read More
Maintenance and Support for the City of Santa Fe Cashiering System - Active Network
Open Date: 12/21/2023 Close Date: 01/21/2024 9:15am
Active Network is the current Maintenance and Support for the City of Santa Fe cashiering system at multiple locations. This payment manager support is necessary for daily finance operations, cash reporting for Parking, Public Utilities and Police... Read More
All Our Procurements Are Listed on https://cityofsantafenmvendors.munisselfservice.com/Vendors/default.aspx
Open Date: 12/20/2023 Close Date: 02/24/2035 12:00pm
All Our Procurements Are Listed on... Read More
James, Cooke, and Hobson, Inc. - Replacement Flygt Return Activated Sludge Pumps and Installation
Open Date: 12/15/2023 Close Date: 01/15/2024 4:30pm
The Return Activated Sludge (RAS) Pumps return the settled solids from the facility’s sixclarifiers to the aeration basin so the microbiology can continue to treat the wastewater. Thereare four RAS pumps installed in the basement of the DAF... Read More
Vector Airport Systems - Landing Fee Application
Open Date: 11/02/2023 Close Date: 12/03/2023 11:00am
Vector’s PlanePass is the only software capable of providing real-time automatic flight tracking and landing and parking fee billing for aircraft. The software uses ADS-B data to track incoming aircraft, bill them for each landing and takeoff, and... Read More
American-Marsh Four-Stage Vertical Turbine Replacement Pumps Qty-2
Open Date: 09/20/2023 Close Date: 10/20/2023 11:00am
Two of the three existing American-Marsh non-potable plant water pumps are beyond repair and need to be replaced. These pumps need to match with the existing motors, controls, hydraulic and wet well conditions in order to be installed as replacement... Read More
Installation of Cellular Modems for Traffic Signalized Intersections
Open Date: 09/05/2023 Close Date: 10/05/2023 10:30am
Request for Approval of Sole Source Request and Determination for Paradigm and Applied information to Supply and Test Cellular Modems for 17 Traffic Signals intersections on Cerrillos Road for a cost of$50,490.00. The City of Santa Fe Traffic... Read More
JCH Incorporated- FLYGT Concentrator Pump
Open Date: 08/15/2023 Close Date: 09/15/2023 3:00pm
The type of technology that pump contains is well needed for the area on which is being used. It will cut cost of man hours, this we... Read More
Weston Solutions, Inc
Open Date: 08/11/2023 Close Date: 09/12/2023 3:45pm
Complete engineering design of Henry Lynch Road Reconstruction... Read More
Santa Fe Engineering Consultants, LLC Sole Source
Open Date: 08/10/2023 Close Date: 09/11/2023 8:00am
Santa Fe Engineering Consultants LLC entered into an “On-Call” Professional services with the City of Santa Fe to provide engineering services for various City road, trail, and drainage improvement... Read More
Centrifuge VFD Replacement
Open Date: 07/19/2023 Close Date: 08/20/2023 5:00pm
Sole Source for Centrifuge VFD... Read More
Vermont Systems
Open Date: 07/19/2023 Close Date: 08/20/2023 4:00pm
Sole Source for Req System -... Read More
Badger Meter Sole Source
Open Date: 04/24/2023 Close Date: 05/25/2023 10:00am
The City of Santa Fe Water Meters were all upgraded in 2015-2016 to Beacon Mobile Reading Solutions with Orion endpoints. These meters and endpoints are only compatible with the current system that the City of Santa Fe has installed throughout the... Read More
WorldShare Metadata Cataloging - Interlibrary loan service
Open Date: 04/19/2023 Close Date: 05/19/2023 2:30pm
OCLC is the only source for WorldShare metadata cataloging and WorldShareInterlibrary loan services. WorldShare metadata gives the library unlimited access to WorldCat,... Read More
Paradigm Traffic Systems & Applied Information
Open Date: 04/10/2023 Close Date: 05/11/2023 4:15pm
12 Cellular Modem consists of Applied Information AI-500-0052 with AC Power Supply Kit, Glance License, Configuration, and 5yr Connectivity & Service plan with passthrough, Integration, Installation, &... Read More
Ongoing Project Management for the Midtown Property
Open Date: 04/07/2023 Close Date: 05/08/2023 11:30am
The Contractor shall provide project management for the Midtown Property (Project) for phases 3 (still to be completed), 4 &... Read More
Simpleview, LLC’s ~ Industry-Specialized CMS Platform ~ Tourism Santa Fe
Open Date: 03/31/2023 Close Date: 05/01/2023 12:00am
Continued use of a previously implemented proprietary... Read More
BDDB Legal Services - Snell & Wilmer
Open Date: 03/28/2023 Close Date: 04/29/2023 12:00am
Snell & Wilmer L.L.P. worked for over four years and devoted thousands of hours to the investigation, documentation, litigation and settlement of the problems with and claims over the Project's performance failures. As a result, Snell &... Read More
Ameresco Asset Sustainability Group LLC (ASG)
Open Date: 03/07/2023 Close Date: 04/07/2023 8:00am
Asset database that is aligned with comprehensive work-order and project management components -... Read More
CrowdRiff
Open Date: 03/06/2023 Close Date: 04/07/2023 2:15pm
CrowdRiff is a proprietary visual marketing platform that inspires new and returning interest to travel brands and destinations such as Santa Fe. It will allow the TOURISM Santa Fe team to effectively discover, curate, and activate the most engaging... Read More
2NDNATURE Software Inc.
Open Date: 02/07/2023 Close Date: 03/09/2023 2:00pm
The purpose of this software is to maximize the value of the City's stormwater assets and lower the total cost of... Read More
Santa Fe Fiestas
Open Date: 01/30/2023 Close Date: 03/01/2023 11:00am
Advertise, publicize and promote Santa Fe as a tourism destination by reference in response to Resolution No. 2013-29 for Fiesta years... Read More
Med-Eng LLC - SS-30-M0087-23-CPO24
Open Date: 01/25/2023 Close Date: 02/25/2023 1:45pm
US/NMDHSEM/FEMA approved personal protective equipment for Explosive Ordnance Disposal (EOD) and blast related operations to include but not limited to bomb suit, breathable apparatus face shield kit, helmet. See... Read More
SmartRay Vision - SS-30-M0087-23-CPO23
Open Date: 01/25/2023 Close Date: 02/25/2023 1:45pm
Copyright portable X-ray equipment for Emergency Ordinance Disposal (EOD) approved by NM DHSEM, FEMA. See... Read More
Conduent State & Local Solutions Inc. - 30-M0087-22-CP426
Open Date: 11/23/2022 Close Date: 12/23/2022 8:00am
To provide the Parking Division with software and implementation services for a Parking Citation Administration and Revenue Reconciliation... Read More
SIMTABLE – Digital Projection sand table
Open Date: 11/10/2022 Close Date: 12/10/2022 9:00am
SIMTABLE proposes to facilitate and provide support for planning evacuations of neighborhoods in Santa Fe. SIMTABLE intends on providing tools to simulate and design evacuation zones through discussions facilitated by the “Evacuation Module” on... Read More
Next Generation Water Summit
Open Date: 10/19/2022 Close Date: 11/17/2022 8:00am
The Next Generation Water Summit will be held June 15-17, 2023. The event has met several goals on the WCO scorecard including adult and K-12 outreach. The event also has met the goal of City and County collaboration to build water conservation... Read More
RefractAR
Open Date: 10/14/2022 Close Date: 11/14/2022 1:00pm
This is a continuation of a project that was funded through FY22 supplemental funding for the development of an Augmented Reality project to enhance the GIS Storymap created by the City historian. The continuation would allow for completion of the... Read More
Pinch Valves and Electric Valve Actuators
Open Date: 10/05/2022 Close Date: 11/06/2022 4:00pm
This expenditure is for seven pinch valves, and 5 electric valve actuators, plus their installation. These valves are used in the headworks building and are used with the grit pumping system. Grit is a difficult material to pump since it is a thick... Read More
Seepex Digester Pump
Open Date: 10/04/2022 Close Date: 11/04/2022 8:00am
This pump would replace an existing non-functional Digester sludge transfer pump. A total of two sludge transfer pumps are required. The scope of work includes the purchase, delivery, and installation of the SEEPEX BN 52-6SL progressive cavity pump... Read More
NM Coalition to End Homelessness
Open Date: 09/13/2022 Close Date: 10/26/2022 12:00pm
Funding for the continuance of Consuelo's Place Shelter will maintain the increased availability of short-term shelter services for LMI residents in Santa Fe that it has brought about since its opening in August 2020. Access to short-term shelter... Read More
Airport - Completion of Airport Terminal and Parking Lot Expansion
Open Date: 09/01/2022 Close Date: 10/14/2022 8:00am
Due to several high priority airport projects, the division is requesting to issue a Sole Source contract with Molzen Corbin. The high priority projects include the completion of the Airport Terminal and Parking Lot Expansion, the FAA grant... Read More
Keep Santa Fe Beautiful
Open Date: 06/30/2022 Close Date: 07/30/2022 8:40am
The City of Santa Fe (City) has contracted yearly with State of New Mexico Tourism Department (NMTD) through the New Mexico "Litter Control and Beautification Act," NMSA 1978, 67-16-1 et seq. (the act). Keep Santa Fe Beautiful, Inc. (KSFB) since the... Read More
Snell & Wilmer
Open Date: 06/28/2022 Close Date: 07/28/2022 10:42am
The vendor Snell & Wilmer is unique to all matters of this lengthy and costly settlement case.The case was in our favor therefore this is another reason we need to exceed the four year contract. They have discovery, reviews of detailed... Read More
SimpleView LLC
Open Date: 06/15/2022 Close Date: 07/15/2022 3:58pm
Simpleview CMS is the only destination marketing website-specialized proprietary CMS platform/technology. Other websiye contractors use customized instances of industry- agnostic CMS platforms (like WordPress or Drupal) to build destination... Read More
St. Elizabeth Shelter Corporation
Open Date: 06/15/2022 Close Date: 07/15/2022 3:42pm
St Elizabeth Shelters manages the operations of Santa Fe Suites and is therefore the only agency positioned to use these CARES Act funds at Santa Fe Suites, whose purchase was supported by the City to offset the dire impacts from the global... Read More
Bradley Engineering
Open Date: 06/09/2022 Close Date: 07/09/2022 4:40pm
The City of Santa Fe (CoSF) is looking to hire a Public Safety Communication Subject Matter Expert (SME) to assist with the transition the city’s Digital Trunking Radio System (D.T.R.S) to the State of New Mexico’s Statewide... Read More
Parkson Corporatiom
Open Date: 06/08/2022 Close Date: 07/08/2022 10:59am
Parkson Corp. is the original manufacturer/supplier for the Agua Guard bar/filter and wash press. In addition to being the only vendor that has the parts and is the Sole manufacturer they must install, provide training and schedules of maintenance... Read More
Seepex Inc. /DBA Miscowater Intermountain/TW Associates
Open Date: 06/08/2022 Close Date: 07/08/2022 1:44pm
There are progressive cavity pumps in several locations throughout the reclamation facility. These are specialty pumps that pump very viscous liquids and semi-solids. We use these pumps to move primary and secondary sludge, digested sludge, and... Read More
New Mexico Coalition to End Homelessness (NMCEH)
Open Date: 06/06/2022 Close Date: 07/06/2022 10:28am
The Coordinated Entry System (CES) is a program mandated by HUD to serve as a facilitation process to connect homeless households to vacant housing programs in a community. The system is regulated by HUD. In New Mexico, the entity assigned... Read More
Tierra Contenta Corporation
Open Date: 06/03/2022 Close Date: 07/03/2022 11:14am
The Tierra Contenta Corporation is the "Sole Source" to manage and conduct engineering design of Paseo del Sol Extension project as per approved Tierra Contenta Master Development Plan because they own the Master Development Plan. They are a 501... Read More
Routematch Software LLC
Open Date: 05/31/2022 Close Date: 06/30/2022 11:29am
Routematch has proven to be one of fewer than five vendors capable of providing public transportation software that serves the demand response and fixed route technology needs of The City of Santa Fe. Over a number of years, Routematch has added... Read More
FII-National LLC DBA: UpTogether
Open Date: 05/19/2022 Close Date: 06/19/2022 9:28am
The City of Santa Fe contracted with the Family Independence Initiative (FII) dba UpTogether in2020 when the City received and distributed nearly 5 million dollars of CARES Act funding for eviction prevention, and economic relief funding. FII... Read More
Wonderstone LLC
Open Date: 05/16/2022 Close Date: 06/16/2022 8:42am
Archaeological review districts and has an intimate knowledge of the period between 1000 AD and 1800s in the Santa Fe area. They also possess: 1. A nuanced understanding of how proposals in the archaeological and historic districts are processed... Read More
JCH Inc
Open Date: 05/09/2022 Close Date: 06/09/2022 8:27am
Sanitaire Aeration Equipment - Service, repair or the procurement of Gardner Denver Hoffman Blowers, Netzsch and Flygt pumps and/or mixers and their electrical, instrumentation and mechanical parts, including control panels and... Read More
OCLC/Interlibrary Loan Services Records Catalog
Open Date: 05/02/2022 Close Date: 06/02/2022 1:17pm
OCLC is the source for World Share Metadata global library cooperative that supports thousands of libraries in making information more accessible and more useful to people around the world. Unlimited access to WorldCat and allows quick find records... Read More
Ciber Pathway
Open Date: 04/29/2022 Close Date: 05/29/2022 1:41pm
The City of Santa Fe’s Finance Department and the information Technology department currently utilizes Ciber Pathway Inc (CPI) for consultation services and expertise with the Tyler Munis system in both the Financials and HCM Payroll modules... Read More
Scum Trough Clarifier Replacement Equipment
Open Date: 04/18/2022 Close Date: 05/18/2022 3:00pm
Scum Trough Clarifier Replacement Equipment, a component of an existing pair of treatment units is no longer functional (scum trough) making the treatment unit inoperable. The anticipated functional life of the new equipment is 20 years. The scum... Read More
Historic Preservation Division Manager
Open Date: 04/04/2022 Close Date: 05/04/2022 3:00pm
Produce a report with proposed Archaeological and Historic District Ordinance changes• Identify and report known archaeological sites for Preliminary Development Reviews of submitted projects (8 projects per month for 5 months)• Provide... Read More
The Life Link
Open Date: 03/11/2022 Close Date: 04/11/2022 11:57am
Provider of housing and outreach services, array of services is a team of highly trained outreach workers who visit unsheltered people in the community and connect them to housing services, behavioral health services and other community... Read More
Van Dyk Baler Corp.
Open Date: 03/08/2022 Close Date: 04/08/2022 2:53pm
Spare/replacement parts, labor, service, and technical support as they relate to the Bollegraaf baler, located at the Buckman Road Recycling and Transfer Station... Read More
Tarpomatic Inc.
Open Date: 03/08/2022 Close Date: 04/08/2022 2:50pm
The SFSWMA has two Tarpomatic machines that were purchased as approved by the Joint Powers Board to deploy tarps for alternative daily cover at the Caja del Rio... Read More
Mega Corp, Inc
Open Date: 03/08/2022 Close Date: 04/08/2022 2:48pm
Water tank equipment and support parts, tank bodies, pumps and spray assemblies and support partswater wagons (two CAT water wagon 613C and one 621G) of the tank bodies and spray assemblies for use with the Caterpillar (CAT) scraper... Read More
CP Manufacturing Inc
Open Date: 03/08/2022 Close Date: 04/08/2022 2:44pm
Spare/replacement parts, labor, service, and technical support as they relate to the CP Manufacturing's system for existing co-mingled processing system (MRF sort line and associated conveyors) at the Buckman Road Recycling and Transfer Station... Read More
Bandit Industries
Open Date: 03/08/2022 Close Date: 04/08/2022 2:39pm
Parts for 3680 Beast Wood Grinder Machine from Bandit Industries, for the or the green waste program (mulching operation) at the Caja del Rio... Read More
Andela Products, Ltd
Open Date: 03/08/2022 Close Date: 04/08/2022 2:33pm
Pulverizer system spare/replacement parts, labor, service, and technical support from the City of Santa Fe of the Buckman Road Recycling and Transfer Station (BuRRT) for the Andela pulverizer system.... Read More