This Process Is Changing


The City of Santa Fe is currently using the Vendor Self-Serve (VSS) procurement portal, which has been in use since December 2023, and has launched a new phase of modernization. We are now processing Emergencies, Invitations to Bid (ITBs), Requests for Applications (RFAs), Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Sole Source procurements electronically.

To view active City procurements and submit responses:

Click here for the Munis Vendor Self-Service (VSS) portal, then click “Search.”

Click on the solicitation “Number” to view details.

To respond, click “Create Bid.” If you are not registered, you will need to complete registration in VSS before submitting a bid.
Click Here to download information about Vendor Self-Service Registration.

We are also transitioning to the OpenGov Procurement Portal, which will soon serve as the City’s primary platform for posting solicitations and vendor notifications. However, Munis will continue to be used for all financial processing, including contracts, Purchase Orders (POs), invoicing, and payments.

To stay connected and avoid missing any business opportunities, please register on both systems:

Click Here for the Munis Vendor Self-Service Portal
https://cityofsantafenmvendors.munisselfservice.com/Vendors/default.aspx

Click Here for the OpenGov Procurement Portal
https://procurement.opengov.com/portal/santafenm

All responses to City solicitations—including ITBs, RFPs, and RFAs—must be submitted electronically through VSS (and soon, OpenGov). Deadlines and submittal instructions are specified in each solicitation and will be strictly enforced.

Emergency procurements will be posted within three days of award, per NMSA 1978, Section 13-1-128, and will remain posted for thirty days.
Sole source notices will be posted for thirty days prior to award, per NMSA 1978, Section 13-1-126.1. Any qualified potential contractor not selected may submit a written protest within fifteen calendar days of the posting to:

City of Santa Fe Central Purchasing Division
Email: purchasing@santafenm.gov

Looking for Active Procurements?
➡️ Navigate to Munis Vendor Self-Service (VSS) to view and respond to current solicitations.

Looking for Future Procurement Opportunities?
➡️ Register in OpenGov Procurement Portal to receive notifications and participate in upcoming solicitations.

Archived Solicitations

REQUEST FOR PROPOSALS (RFP)

RFP# 24001 On-Call General Engineering Services for Roadway, Trail, Bridge, Drainage, Facility, Utility and Traffic Design

Status: Open
Open Date: 02/08/2024 Close Date: 03/07/2024 3:00pm
The purpose of the Request for Proposals (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations for the procurement of professional engineering services for the City of Santa Fe (“City”). This work will be... Read More

RFP# 24/21/P - Park Amenities Design for SWAN Park - Phase II

Status: Open
Open Date: 10/26/2023 Close Date: 11/28/2023 3:00pm
The purpose of the Request for Proposals (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations for the procurement of design for five (5) park amenities within the Southwest Activity Node (SWAN) Park... Read More

RFP#24/20/P - General Plan Update

Status: Open
Open Date: 10/18/2023 Close Date: 11/28/2023 3:00pm
The purpose of the Request for Proposals (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations for a Land Use Planning Consultant to facilitate a comprehensive review and revision of the City of Santa Fe’s... Read More

RFP# 24/22/P - On-Call Network and Communication Services

Status: Open
Open Date: 09/28/2023 Close Date: 10/31/2023 3:00pm
The purpose of the Request for Proposals (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations for the procurement of On-Call Network and Telecommunication services for the Wastewater Managment... Read More

RFP 24/04/P - Santa Fe Community Convention Center CRM Software System

Status: Open
Open Date: 07/25/2023 Close Date: 08/22/2023 3:00pm
Seeking procurement of a single Customer Relationship Management (CRM) Service Provide to provide a system where Tourism Santa Fe will be able to input all sales, marketing and consumer/leisure data, manage meeting space, calendar of events, creates... Read More

RFP# 23/63/P Technical Services for Buckman Direct Diversion Project

Status: Open
Open Date: 05/05/2023 Close Date: 06/06/2023 3:00pm
The purpose of the Request for Proposals (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations for the procurement of technical services to include regulatory and compliance assistance for a variety of water... Read More

RFP# 23/46/P - Internal Audit Services

Status: Open
Open Date: 05/03/2023 Close Date: 06/01/2023 3:00pm
The purpose of the Request for Proposals (RFP) is to solicit sealed proposals to establish a contractthrough competitive negotiations for the procurement of internal audit... Read More

RFP # 23/47/P Golf Course Management Services

Status: Open
Open Date: 04/25/2023 Close Date: 06/06/2023 3:00pm
The purpose of the Request for Proposals (RFP) is to solicit sealed proposals to establish a monthly management fee through competitive negotiations for operations and management of the Marty Sanchez Links de Santa Fe (MSL) golf, retail, and... Read More

RFP# 23/55/P - Legal Services

Status: Open
Open Date: 04/11/2023 Close Date: 04/25/2023 3:00pm
The purpose of the Request for Proposals (RFP) is to solicit sealed proposals to establish a contract/agreement through competitive negotiations for the procurement of legal services for the Santa Fe Solid Waste Management Agency... Read More

RFP# 23/61/P - On-call Engineering Services For Water and Wastewater Processes and Treatment

Status: Open
Open Date: 04/05/2023 Close Date: 05/09/2023 2:00pm
The purpose of the Request for Proposal (RFP) is to solicit sealed proposals to establish a Professional Services Contract through competitive negotiations for the procurement of On-call Engineering Services with emphasis on Water and Wastewater... Read More

RFP 23/59/P - On-call Engineering Services For Water Resources Management and Planning

Status: Open
Open Date: 04/04/2023 Close Date: 05/04/2023 2:00pm
The purpose of the Request for Proposal (RFP) is to solicit sealed proposals to establish a Professional Services Contract through competitive negotiations for the procurement of On-call Engineering Services with emphasis on Water Resources... Read More

RFP# 23/52/P - Design of Administrative Offices & Maintenance Facility

Status: Open
Open Date: 03/30/2023 Close Date: 04/27/2023 2:00pm
The purpose of this Request for Proposal (RFP) is to solicit sealed proposals from qualified firms to establish a Professional Services Contract for the design of a new Fleet Maintenance/Operations, and Administrative, (Facility) for the... Read More

RFP# 23/53/P - Composting Operation, Marketing & Sales at the Caja Del Rio Landfill

Status: Open
Open Date: 03/22/2023 Close Date: 04/11/2023 3:00pm
The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations for the procurement of composting operation, marketing and sales at the Caja del Rio... Read More

RFP# 23/51/P - On-call Engineering Services For Water Dams and Geotechnical Expertise

Status: Open
Open Date: 03/17/2023 Close Date: 04/18/2023 2:00pm
The purpose of the Request for Proposal (RFP) is to solicit sealed proposals to establish a Professional Services Contract through competitive negotiations for the procurement of On-call Engineering Services with emphasis on dam engineering and... Read More

Advertising Agent of Record 23/49/P

Status: Open
Open Date: 03/10/2023 Close Date: 04/06/2023 3:00pm
The purpose of the Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations for the procurement of a qualified, full-service advertising agency to provide comprehensive brand strategy,... Read More

23/04/P - City Transit Advertising for “Santa Fe Trails” Transit

Status: Open
Open Date: 02/24/2023 Close Date: 03/28/2023 3:00pm
To solicit sealed proposals to establish a contract for the procurement of Transit Advertising, sales, design, production, installation, maintenance and removal for Santa Fe Trails' Transit buses and... Read More

Engineer for Redesign and Rehabilition Plan for BDD - 23/28/P

Status: Open
Open Date: 01/24/2023 Close Date: 02/28/2023 3:00pm
The purpose of this Request for Proposal (RFP) is to solicit sealed proposals from a qualified engineering firm to establish a contract through competitive negotiations for the procurement of services for development of the scope of work and project... Read More

Architect and Engineering Services for the Santa Fe Regional Airport - 23/33/P

Status: Open
Open Date: 12/21/2022 Close Date: 01/24/2023 3:00pm
Provide Architect & Engineer Services at the Santa Fe Regional... Read More

Legal Services for Buckman Direct Diversion Board (BDDB)  - 23/29/P

Status: Open
Open Date: 12/20/2022 Close Date: 01/17/2023 3:00pm
The purpose of the Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations for the procurement of qualified, licensed, full-service, Law Firms to represent the Buckman Direct Diversion Board... Read More

Redevelopment of the Midtown Performing Arts Center - 23/16/P

Status: Open
Open Date: 12/02/2022 Close Date: 03/02/2023 3:00pm
The City envisions a redevelopment and operation of the existing Performing Arts Center into a dynamic performance arts hub that will create a mix of arts and cultural, performance and entertainment venue, with a focus on, and relevancy to, local... Read More

Redevelopment and Expansions of the Midtown Studio Production Lot - 23/35/P

Status: Open
Open Date: 12/02/2022 Close Date: 03/03/2023 3:00pm
The City seeks a developer and operator for the redevelopment and expansion of the existing film production studios into a state-of-the-art production studios with pre- and post- production facilities that attracts local, regional, national, and... Read More

Redevelopment of the Midtown Visual Arts Center - 23/17/P

Status: Open
Open Date: 12/02/2022 Close Date: 03/01/2023 3:00pm
The City envisions a redevelopment and operation of the existing Visual Arts Center into a dynamic arts hub that will create a mix of arts, cultural, technology and multimedia uses.  The hub will be occupied with arts and cultural organizations... Read More

Events Planner - 23/15/P

Status: Open
Open Date: 11/23/2022 Close Date: 12/07/2022 3:00pm
Events Planner to execute two events on the Plaza – New Years Eve and Dia de... Read More

Medical Leave Administration and Compliance Services Q and A

Status: Open
Open Date: 10/21/2022 Close Date: 11/01/2022 3:00pm
Questions and Answers to RFP 25-05-P  RFP 25-05-P  - Administers the FMLA/medical leave administration process from the employees' initial leave until the employee returns to work. This includes but is not limited to providing,... Read More

Medical Leave Administration and Compliance Services

Status: Open
Open Date: 10/06/2022 Close Date: 11/01/2022 3:00pm
Administers the FMLA/medical leave administration process from the employees' initial leave until the employee returns to work. This includes but is not limited to providing, gathering, and completing all required paperwork, determining leave... Read More

UV Disinfection Equipment Replacement Project

Status: Open
Open Date: 09/01/2022 Close Date: 09/29/2022 3:00pm
The City of Santa Fe and Public Utilities Department Wastewater Management Division is seeking proposals to provide  analysis, equipment recommendations, engineering design services, bid phase services and construction management... Read More

FINANCIAL AND COMPLIANCE ? AUDITING SERVICES Fiscal Year End 2021, 2022, 2023 & 2024

Status: Archived
Open Date: 06/29/2022 Close Date: 07/21/2022 3:00pm
The Contractor shall conduct a financial and compliance audit of the City of Santa Fe, Solid Waste Management Agency and the Buckman Direct Diversion for Fiscal Year 2021 – Fiscal Year 2024 in accordance with auditing standards generally... Read More

Accounting Services/Year-End Close & Audit Preparation

Status: Archived
Open Date: 06/03/2022 Close Date: 06/24/2022 3:00pm
PURPOSE OF THIS REQUEST FOR PROPOSALSThe purpose of the Request for Proposal (RFP) is to solicit sealed proposals to establish a contract throughcompetitive negotiations for the procurement of Year-End Close and Audit Prep Accounting Services for... Read More

Lobbyist Services

Status: Archived
Open Date: 06/02/2022 Close Date: 06/23/2022 3:00pm
The City of Santa Fe utilizes lobbyist services to secure state legislative appropriations and funding for the City of Santa Fe. The lobbyist provides direct access to the New Mexico Legislative leadership, members of the New Mexico Legislature and... Read More

Affordable Homeownership Support Services

Status: Archived
Open Date: 05/23/2022 Close Date: 06/13/2022 3:00pm
The City seeks an agent(s) to provide homeownership support services including homebuyer training and counseling, and community-wide education and outreach about available affordable housing opportunities. Another function provided by this agent is... Read More

Fiscal Agent and Merchant Services

Status: Archived
Open Date: 04/13/2022 Close Date: 05/04/2022 3:00pm
The City requires a depository that is fiscally strong, has a user-friendly online banking system and is able to provide the minimum required services on an uninterrupted basis. All qualified institutions, as defined below, are invited to submit a... Read More

Santa Fe Communications/Public Relations Contract for Tourism Santa Fe

Status: Archived
Open Date: 04/01/2022 Close Date: 05/11/2022 3:00pm
TOURISM Santa Fe is seeking a high caliber, experienced public relations agency to assist in further defining and meeting the City’s tourism promotion goals. In collaboration with TSF, the Contractor shall perform the Detailed Scope of Work... Read More

PASEO REAL WASTEWATER TREATMENT PLANT MASTER PLAN

Status: Archived
Open Date: 04/01/2022 Close Date: 06/10/2022 3:00pm
The overall purpose is to develop a Master Plan that will provide a road map for the facility for future improvements to ensure current and future water quality standards are met, and that the treatment capacity is developed in conjunction with... Read More

Design of the Paseo Real Wastewater Treatment Facility San Juan Chama Project Return Flow Pipeline

Status: Archived
Open Date: 03/08/2022 Close Date: 04/14/2022 3:00pm
The purpose of the Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations for the procurement of the Engineering and Design for the San Juan Chama project return flow pipeline (referred to... Read More

Fiscal Agent and Merchant Services

Status: Archived
Open Date: 03/08/2022 Close Date: 03/31/2022 3:00pm
PURPOSE OF THIS REQUEST FOR PROPOSALS The purpose of the Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations for the procurement of Fiscal Agent and Merchant Services. B. BACKGROUND... Read More

AUDIO + VISUAL SERVICE PROVIDER for the SANTA FE COMMUNITY CONVENTION CENTER

Status: Archived
Open Date: 03/03/2022 Close Date: 04/20/2022 3:00pm
The purpose of the Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations for the procurement of a single Audio + Visual Services Provider (hereafter known as The Vendor) to provide support... Read More

City-Wide, On-Call Security Guard Services

Status: Archived
Open Date: 02/17/2022 Close Date: 04/05/2022 3:00pm
The City will require armed and unarmed guards, mobile guards, foot-patrol guards and stationary guards. The City will also require the security firms selected to provide to the City access to the technological tools that allow for active tracking... Read More

Municipal Advisory Services

Status: Archived
Open Date: 01/17/2022 Close Date: 02/09/2022 3:00pm
The purpose of the Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations for the procurement of Municipal Advisory services that assist the City of Santa Fe (the City or City) with the... Read More

SOLE SOURCE

All Our Procurements Are Listed on https://cityofsantafenmvendors.munisselfservice.com/Vendors/default.aspx

Status: Open
Open Date: 12/20/2023 Close Date: 02/24/2035 12:00pm
All Our Procurements Are Listed on... Read More