This Process Is Changing
The City of Santa Fe is currently using the Vendor Self-Serve (VSS) procurement portal, which has been in use since December 2023, and has launched a new phase of modernization. We are now processing Emergencies, Invitations to Bid (ITBs), Requests for Applications (RFAs), Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Sole Source procurements electronically.
To view active City procurements and submit responses:
Click here for the Munis Vendor Self-Service (VSS) portal, then click “Search.”
Click on the solicitation “Number” to view details.
To respond, click “Create Bid.” If you are not registered, you will need to complete registration in VSS before submitting a bid.
Click Here to download information about Vendor Self-Service Registration.
We are also transitioning to the OpenGov Procurement Portal, which will soon serve as the City’s primary platform for posting solicitations and vendor notifications. However, Munis will continue to be used for all financial processing, including contracts, Purchase Orders (POs), invoicing, and payments.
To stay connected and avoid missing any business opportunities, please register on both systems:
Click Here for the Munis Vendor Self-Service Portal
https://cityofsantafenmvendors.munisselfservice.com/Vendors/default.aspx
Click Here for the OpenGov Procurement Portal
https://procurement.opengov.com/portal/santafenm
All responses to City solicitations—including ITBs, RFPs, and RFAs—must be submitted electronically through VSS (and soon, OpenGov). Deadlines and submittal instructions are specified in each solicitation and will be strictly enforced.
Emergency procurements will be posted within three days of award, per NMSA 1978, Section 13-1-128, and will remain posted for thirty days.
Sole source notices will be posted for thirty days prior to award, per NMSA 1978, Section 13-1-126.1. Any qualified potential contractor not selected may submit a written protest within fifteen calendar days of the posting to:
City of Santa Fe Central Purchasing Division
Email: purchasing@santafenm.gov
Looking for Active Procurements?
➡️ Navigate to Munis Vendor Self-Service (VSS) to view and respond to current solicitations.
Looking for Future Procurement Opportunities?
➡️ Register in OpenGov Procurement Portal to receive notifications and participate in upcoming solicitations.
Archived Solicitations
INVITATION TO BID (ITB)
Filter Replacement Santa Fe Water Treatment Plant 24/40/B
Status: Open
Open Date: 12/20/2023 Close Date: 01/10/2024 2:00pm
The City of Santa Fe, Water Division is seeking bids for the complete replacement of four (4) 400Sq/Ft dual media gravity filters located at the Canyon Road Water treatment Plant, 1780 Canyon Road, Santa Fe... Read More
Open Date: 12/20/2023 Close Date: 01/10/2024 2:00pm
The City of Santa Fe, Water Division is seeking bids for the complete replacement of four (4) 400Sq/Ft dual media gravity filters located at the Canyon Road Water treatment Plant, 1780 Canyon Road, Santa Fe... Read More
On-Call Overhead Door Services 24-42-B
Status: Open
Open Date: 12/18/2023 Close Date: 01/11/2024 2:00pm
The City of Santa Fe intends to establish a time and materials contract for on-call, on-site Overhead Door emergency and routine maintenance, repair, inspection, and replacement city-wide at various facilities. The City is seeking bids from... Read More
Open Date: 12/18/2023 Close Date: 01/11/2024 2:00pm
The City of Santa Fe intends to establish a time and materials contract for on-call, on-site Overhead Door emergency and routine maintenance, repair, inspection, and replacement city-wide at various facilities. The City is seeking bids from... Read More
On-Call Truck Scale Calibration, Maintenance, and Repair Services ITB# 24/32/B
Status: Open
Open Date: 09/05/2023 Close Date: 10/03/2023 2:00pm
Description: To properly calibrate, maintain, and repair the scales at both the Landfill and at BuRRT, the Santa Fe Solid Waste Management Agency is requesting bids from established Bidders who can provide the necessary calibration, maintenance... Read More
Open Date: 09/05/2023 Close Date: 10/03/2023 2:00pm
Description: To properly calibrate, maintain, and repair the scales at both the Landfill and at BuRRT, the Santa Fe Solid Waste Management Agency is requesting bids from established Bidders who can provide the necessary calibration, maintenance... Read More
On-Call General Mechanical Construction Services
Status: Open
Open Date: 08/17/2023 Close Date: 09/21/2023 2:00pm
The City of Santa Fe, Public Utilities Department, Wastewater Management Division (Wastewater) will establish a Price Agreement for on-call General and Mechanical Construction services work by New Mexico licensed contractors to provide miscellaneous... Read More
Open Date: 08/17/2023 Close Date: 09/21/2023 2:00pm
The City of Santa Fe, Public Utilities Department, Wastewater Management Division (Wastewater) will establish a Price Agreement for on-call General and Mechanical Construction services work by New Mexico licensed contractors to provide miscellaneous... Read More
Granular Activated Carbon Media Changeout 23/74/B
Status: Open
Open Date: 06/16/2023 Close Date: 07/13/2023 2:00pm
Replace Calgon Filtrasorb 820 media in two GAC... Read More
Open Date: 06/16/2023 Close Date: 07/13/2023 2:00pm
Replace Calgon Filtrasorb 820 media in two GAC... Read More
ITB# 23/56/B On-Call General Electric Services
Status: Open
Open Date: 05/05/2023 Close Date: 05/24/2023 2:00pm
The electrical services will be at the Paseo Real Wastewater Reclamation Facility and other remote sites within the collection system. The work shall include, but not be limited to, installation of new power and lighting circuits; new power... Read More
Open Date: 05/05/2023 Close Date: 05/24/2023 2:00pm
The electrical services will be at the Paseo Real Wastewater Reclamation Facility and other remote sites within the collection system. The work shall include, but not be limited to, installation of new power and lighting circuits; new power... Read More
Nichols Dam Outlet Works Rehabilitation 23/40/B
Status: Open
Open Date: 04/19/2023 Close Date: 06/06/2023 2:00pm
The purpose of the project is to improve the safety of the dam and pressurize the conduit to deliver water to the Canyon Road Water Treatment Plant (CRWTP). Refer to the Scope of Work in the attached Contract for details.The Scope of Work is... Read More
Open Date: 04/19/2023 Close Date: 06/06/2023 2:00pm
The purpose of the project is to improve the safety of the dam and pressurize the conduit to deliver water to the Canyon Road Water Treatment Plant (CRWTP). Refer to the Scope of Work in the attached Contract for details.The Scope of Work is... Read More
Tarpomatic Automatic Tarping Machine, Spools and Landfill Tarps
Status: Open
Open Date: 04/17/2023 Close Date: 05/02/2023 2:00pm
The NMED requires that daily cover be applied to the working face at the conclusion of each day's operation to reduce odors, nuisance, vectors, fires, litter, and unsightliness of the facility. Daily cover is a six-inch layer of earth or approved... Read More
Open Date: 04/17/2023 Close Date: 05/02/2023 2:00pm
The NMED requires that daily cover be applied to the working face at the conclusion of each day's operation to reduce odors, nuisance, vectors, fires, litter, and unsightliness of the facility. Daily cover is a six-inch layer of earth or approved... Read More
On-Call Roadway and Trails Construction Services 23/48/B
Status: Open
Open Date: 02/10/2023 Close Date: 03/14/2023 2:00pm
The Scope of Work together with all related work required for comprehensive, fully functioning, warrantied systems and finishing includes but is not limited to the work listed in the PROCUREMENT SCOPE.Contractor shall be responsible for adherence to... Read More
Open Date: 02/10/2023 Close Date: 03/14/2023 2:00pm
The Scope of Work together with all related work required for comprehensive, fully functioning, warrantied systems and finishing includes but is not limited to the work listed in the PROCUREMENT SCOPE.Contractor shall be responsible for adherence to... Read More
Emergency Shelter Units - ITB 23/43/B
Status: Closed
Open Date: 01/03/2023 Close Date: 01/18/2023 3:00pm
The contractor will provide [number to be inserted, up to 100, based on offer] rapidly deployable, scalable shelter units made of durable materials (fiberglass-reinforced composite or similar) appropriate for the subtropical highland climate of... Read More
Open Date: 01/03/2023 Close Date: 01/18/2023 3:00pm
The contractor will provide [number to be inserted, up to 100, based on offer] rapidly deployable, scalable shelter units made of durable materials (fiberglass-reinforced composite or similar) appropriate for the subtropical highland climate of... Read More
Collateral Distribution Services - 23/36/B
Status: Open
Open Date: 12/21/2022 Close Date: 01/18/2023 2:00pm
Distribute Official Santa Fe Visitor Guides to visitor-focused brochure racks located in/around targeted cities in New Mexico, Texas, Oklahoma, Arizona, and... Read More
Open Date: 12/21/2022 Close Date: 01/18/2023 2:00pm
Distribute Official Santa Fe Visitor Guides to visitor-focused brochure racks located in/around targeted cities in New Mexico, Texas, Oklahoma, Arizona, and... Read More
On Call Landscaping – 23/18/B
Status: Open
Open Date: 12/19/2022 Close Date: 12/22/2022 2:00pm
The City of Santa Fe wishes to establish an On-Call Contract for Landscape Services for City Facilities. This work will include – but is not limited to mowing, weed-eating, brush removal,... Read More
Open Date: 12/19/2022 Close Date: 12/22/2022 2:00pm
The City of Santa Fe wishes to establish an On-Call Contract for Landscape Services for City Facilities. This work will include – but is not limited to mowing, weed-eating, brush removal,... Read More
Repair at Arroyo de Los Chamisos North Fork Sites 1 & 2 - 23/19/B
Status: Open
Open Date: 12/15/2022 Close Date: 01/17/2023 2:00pm
Erosion Control and Bank Repair at Arroyo de Los Chamisos North Fork Site 1 &... Read More
Open Date: 12/15/2022 Close Date: 01/17/2023 2:00pm
Erosion Control and Bank Repair at Arroyo de Los Chamisos North Fork Site 1 &... Read More
Vegetation Management – Irrigation Repair - Snow Removal - Encampment Clean Up - 23/27/B
Status: Open
Open Date: 12/08/2022 Close Date: 01/12/2023 2:00pm
On-Call services to include Vegetation Management, Landscape and Irrigation Design, Landscape Constructions, Irrigation Installation and Repair, Encampment Clean-up, and Snow Plowing/Shoveling and Ice... Read More
Open Date: 12/08/2022 Close Date: 01/12/2023 2:00pm
On-Call services to include Vegetation Management, Landscape and Irrigation Design, Landscape Constructions, Irrigation Installation and Repair, Encampment Clean-up, and Snow Plowing/Shoveling and Ice... Read More
Shopping Cart Removal - 23/32/B
Status: Closed
Open Date: 12/08/2022 Close Date: 01/06/2023 2:00pm
The City of Santa Fe Community Engagement Department is seeking bids for Shopping Cart Removal service within Santa Fe city... Read More
Open Date: 12/08/2022 Close Date: 01/06/2023 2:00pm
The City of Santa Fe Community Engagement Department is seeking bids for Shopping Cart Removal service within Santa Fe city... Read More
Cationic Polymers for Thickening and Dewatering Sewage Sludge
Status: Open
Open Date: 11/10/2022 Close Date: 12/08/2022 2:00pm
The City of Santa Fe (The City), Public Utilities Department, is seeking bids through and Invitation to Bid (ITB) for Cationic Polymer Emulsions. These chemicals have unique physical properties, such as molecular weight, electrostatic charge,... Read More
Open Date: 11/10/2022 Close Date: 12/08/2022 2:00pm
The City of Santa Fe (The City), Public Utilities Department, is seeking bids through and Invitation to Bid (ITB) for Cationic Polymer Emulsions. These chemicals have unique physical properties, such as molecular weight, electrostatic charge,... Read More
Polymer Feed Equipment
Status: Open
Open Date: 11/03/2022 Close Date: 12/01/2022 2:00pm
The City of Santa Fe (The City) is soliciting bids for the supply and installation of quantity (2) two Polymer Chemical feed systems for the Dissolved Air Floatation (DAF) thickening system at the Paseo Real Waste Water Treatment Plant... Read More
Open Date: 11/03/2022 Close Date: 12/01/2022 2:00pm
The City of Santa Fe (The City) is soliciting bids for the supply and installation of quantity (2) two Polymer Chemical feed systems for the Dissolved Air Floatation (DAF) thickening system at the Paseo Real Waste Water Treatment Plant... Read More
Sludge Hauling
Status: Open
Open Date: 11/03/2022 Close Date: 12/01/2022 2:00pm
The City of Santa Fe's (The City) Waste Management Division (WMD) is seeking bids for the transport of dewatered sewage sludge (NM Special Waste) from the Paseo Real Wastewater Reclamation Facility (PRWRF) to either the Caja del Rio Landfill, Santa... Read More
Open Date: 11/03/2022 Close Date: 12/01/2022 2:00pm
The City of Santa Fe's (The City) Waste Management Division (WMD) is seeking bids for the transport of dewatered sewage sludge (NM Special Waste) from the Paseo Real Wastewater Reclamation Facility (PRWRF) to either the Caja del Rio Landfill, Santa... Read More
Canada Rincon Trail CIP 482A
Status: Open
Open Date: 11/02/2022 Close Date: 12/06/2022 3:00pm
Construction Services for the Canada Rincon... Read More
Open Date: 11/02/2022 Close Date: 12/06/2022 3:00pm
Construction Services for the Canada Rincon... Read More
Guadalupe Street Reconstruction Project
Status: Open
Open Date: 11/02/2022 Close Date: 12/06/2022 3:00pm
Construction services for the Guadalupe Street... Read More
Open Date: 11/02/2022 Close Date: 12/06/2022 3:00pm
Construction services for the Guadalupe Street... Read More
On-Call Miscellaneous Plumbing Services
Status: Open
Open Date: 10/07/2022 Close Date: 11/02/2022 2:00pm
On-Call Miscellaneous Plumbing Services for City Facilities, Buckman Direct Diversion (BDD) and Solid Waste Management Authority (SWMA). The work may include all preparation work needed to properly install new plumbing work, troubleshooting plumbing... Read More
Open Date: 10/07/2022 Close Date: 11/02/2022 2:00pm
On-Call Miscellaneous Plumbing Services for City Facilities, Buckman Direct Diversion (BDD) and Solid Waste Management Authority (SWMA). The work may include all preparation work needed to properly install new plumbing work, troubleshooting plumbing... Read More
General Construction Services Amendment No. 3
Status: Open
Open Date: 10/07/2022 Close Date: 11/02/2022 2:00pm
Amendment No. 3 - On-Call general construction services to provide miscellaneous repairs, upgrades, improvements, new construction services, and material for facilities and properties throughout the City of Santa Fe, Buckman Direct Diversion and... Read More
Open Date: 10/07/2022 Close Date: 11/02/2022 2:00pm
Amendment No. 3 - On-Call general construction services to provide miscellaneous repairs, upgrades, improvements, new construction services, and material for facilities and properties throughout the City of Santa Fe, Buckman Direct Diversion and... Read More
General Construction Services
Status: Open
Open Date: 10/07/2022 Close Date: 11/02/2022 2:00pm
On-Call general construction services to provide miscellaneous repairs, upgrades, improvements, new construction services, and material for facilities and properties throughout the City of Santa Fe, Buckman Direct Diversion and Solid Waste... Read More
Open Date: 10/07/2022 Close Date: 11/02/2022 2:00pm
On-Call general construction services to provide miscellaneous repairs, upgrades, improvements, new construction services, and material for facilities and properties throughout the City of Santa Fe, Buckman Direct Diversion and Solid Waste... Read More
Truck Scale Conversion Digital Upgrade
Status: Open
Open Date: 09/07/2022 Close Date: 09/29/2022 2:00pm
SANTA FE SOLID WASTE MANAGEMENT AGENCY (SWMA) through the City of Santa Fe's Central Purchasing Office is requesting an Invitation to Bid (ITB) to stablish a Service Agreement for a Truck Scale Conversion and Digital Upgrade for the inbound scale at... Read More
Open Date: 09/07/2022 Close Date: 09/29/2022 2:00pm
SANTA FE SOLID WASTE MANAGEMENT AGENCY (SWMA) through the City of Santa Fe's Central Purchasing Office is requesting an Invitation to Bid (ITB) to stablish a Service Agreement for a Truck Scale Conversion and Digital Upgrade for the inbound scale at... Read More
Streetlight Pole Banner Brackets
Status: Archived
Open Date: 08/03/2022 Close Date: 08/15/2022 2:00pm
The City of Santa Fe (City) is seeking bids to establish a contract for Streetlight Pole Banner Brackets (Material Only). The make and model of these Brackets must be HAPCO, Model # 85652-001 – Banner Saver Arm (2 brackets per banner, sold as... Read More
Open Date: 08/03/2022 Close Date: 08/15/2022 2:00pm
The City of Santa Fe (City) is seeking bids to establish a contract for Streetlight Pole Banner Brackets (Material Only). The make and model of these Brackets must be HAPCO, Model # 85652-001 – Banner Saver Arm (2 brackets per banner, sold as... Read More
BULK FUEL AND DIESEL EXHAUST FLUID for SWMA
Status: Archived
Open Date: 07/21/2022 Close Date: 08/04/2022 2:00pm
The SANTA FE SOLID WASTE MANAGEMENT AGENCY (SWMA) intends to establish a price agreement(s) for the purchase and delivery of bulk fuel and diesel exhaust fluid (DEF). The Agency operates a variety of vehicles, heavy and industrial equipment in... Read More
Open Date: 07/21/2022 Close Date: 08/04/2022 2:00pm
The SANTA FE SOLID WASTE MANAGEMENT AGENCY (SWMA) intends to establish a price agreement(s) for the purchase and delivery of bulk fuel and diesel exhaust fluid (DEF). The Agency operates a variety of vehicles, heavy and industrial equipment in... Read More
MOTOR OILS, LUBRICANTS, ANTIFREEZE for SWMA
Status: Archived
Open Date: 07/21/2022 Close Date: 08/04/2022 2:00pm
THE SANTA FE SOLID WASTE MANAGEMENT AGENCY (SWMA) intends to establish a price agreement(s) for the purchase and delivery of Motor Oils, Lubricants, Antifreeze and Related Products. The Agency operates a variety of vehicles, heavy and industrial... Read More
Open Date: 07/21/2022 Close Date: 08/04/2022 2:00pm
THE SANTA FE SOLID WASTE MANAGEMENT AGENCY (SWMA) intends to establish a price agreement(s) for the purchase and delivery of Motor Oils, Lubricants, Antifreeze and Related Products. The Agency operates a variety of vehicles, heavy and industrial... Read More
Analytical Water Quality Testing Services for Buckman Direct Diversion
Status: Archived
Open Date: 07/14/2022 Close Date: 08/11/2022 2:00pm
The City of Santa Fe is seeking bids for Analytical Testing Services for Buckman Direct Diversion (BDD) Project Storm Water Quality Assessment. BDD requests qualified Laboratories to submit bids, including costs for completion, for laboratory... Read More
Open Date: 07/14/2022 Close Date: 08/11/2022 2:00pm
The City of Santa Fe is seeking bids for Analytical Testing Services for Buckman Direct Diversion (BDD) Project Storm Water Quality Assessment. BDD requests qualified Laboratories to submit bids, including costs for completion, for laboratory... Read More
Refrigeration and Mechanical Service for the Ice Arena at the Genoveva Chavez Community Center (GCCC)
Status: Archived
Open Date: 06/22/2022 Close Date: 07/14/2022 2:00pm
Establish a Service Agreement for Refrigeration, Mechanical, Plumbing and Electrical Services for the Ice Arena at the Genoveva Chavez Community Center (GCCC) The area to be serviced is 17,000 square feet located at the:Genoveva Chavez Community... Read More
Open Date: 06/22/2022 Close Date: 07/14/2022 2:00pm
Establish a Service Agreement for Refrigeration, Mechanical, Plumbing and Electrical Services for the Ice Arena at the Genoveva Chavez Community Center (GCCC) The area to be serviced is 17,000 square feet located at the:Genoveva Chavez Community... Read More
Wheel Loader Paseo Real Wastewater Reclamation Facility
Status: Archived
Open Date: 05/22/2022 Close Date: 06/16/2022 2:00pm
Under the terms and conditions of this Agreement the City may issue orders for items described herein. The terms and conditions shall form a part of each order issued hereunder. The items to be ordered shall be as listed in the Price Schedule. All... Read More
Open Date: 05/22/2022 Close Date: 06/16/2022 2:00pm
Under the terms and conditions of this Agreement the City may issue orders for items described herein. The terms and conditions shall form a part of each order issued hereunder. The items to be ordered shall be as listed in the Price Schedule. All... Read More
NM 811 Utility Location Services
Status: Archived
Open Date: 05/22/2022 Close Date: 06/22/2022 2:00pm
Under the terms and conditions of this Agreement the City may issue orders for items described herein. The terms and conditions shall form a part of each order issued hereunder. The items to be ordered shall be as listed in the Price Schedule. All... Read More
Open Date: 05/22/2022 Close Date: 06/22/2022 2:00pm
Under the terms and conditions of this Agreement the City may issue orders for items described herein. The terms and conditions shall form a part of each order issued hereunder. The items to be ordered shall be as listed in the Price Schedule. All... Read More
Analytical Water Quality Testing Services for Buckman Direct Diversion
Status: Archived
Open Date: 05/03/2022 Close Date: 05/31/2022 2:00pm
The City of Santa Fe is seeking bids for Analytical Testing Services for Buckman Direct Diversion(BDD) Project Storm Water Quality Assessment. BDD requests qualified Laboratories to submitbids, including costs for completion, for laboratory analysis... Read More
Open Date: 05/03/2022 Close Date: 05/31/2022 2:00pm
The City of Santa Fe is seeking bids for Analytical Testing Services for Buckman Direct Diversion(BDD) Project Storm Water Quality Assessment. BDD requests qualified Laboratories to submitbids, including costs for completion, for laboratory analysis... Read More
Generator Maintenance
Status: Archived
Open Date: 04/08/2022 Close Date: 05/27/2022 2:00pm
The City of Santa Fe is requesting sealed bids to procure a service agreement of a certified and authorized distributor to perform warranty repairs and maintenance on MTU BIOGAS COGENERATION HEAT AND POWER GENERATOR SYSTEMS and associated equipment... Read More
Open Date: 04/08/2022 Close Date: 05/27/2022 2:00pm
The City of Santa Fe is requesting sealed bids to procure a service agreement of a certified and authorized distributor to perform warranty repairs and maintenance on MTU BIOGAS COGENERATION HEAT AND POWER GENERATOR SYSTEMS and associated equipment... Read More
Truck Detailing
Status: Archived
Open Date: 03/21/2022 Close Date: 04/19/2022 2:00pm
The City of Santa Fe is seeking bids for Truck Detailing. The selected Bidder will provide, manpower, and required supplies to provide Truck Detailing for a fleet of forty-nine (49) total garbage trucks. Trucks to be detailed include: Automated Side... Read More
Open Date: 03/21/2022 Close Date: 04/19/2022 2:00pm
The City of Santa Fe is seeking bids for Truck Detailing. The selected Bidder will provide, manpower, and required supplies to provide Truck Detailing for a fleet of forty-nine (49) total garbage trucks. Trucks to be detailed include: Automated Side... Read More
SOLE SOURCE
All Our Procurements Are Listed on https://cityofsantafenmvendors.munisselfservice.com/Vendors/default.aspx
Status: Open
Open Date: 12/20/2023 Close Date: 02/24/2035 12:00pm
All Our Procurements Are Listed on... Read More
Open Date: 12/20/2023 Close Date: 02/24/2035 12:00pm
All Our Procurements Are Listed on... Read More